Minutes of the
Annual General Meeting of the
Patterson Lake Association of Lanark Highlands
Sunday, Sept 3, 2006
Watsons Corners Hall
1. Lorne Bowerman opened the meeting at 2 pm, welcoming everyone. Rhodena Bell was appointed AGM secretary.
2. Conduct of the meeting was explained by Lorne, voting by show of cards and one card per property was established. Owners of more than one property would only get one vote.
3. A brief review of the history of the Association was given by Lorne regarding how the association was formed three years ago, with representation of all six road associations. Lorne acknowledged all the representatives for their work over the past three years.
4. Lorne confirmed that there was a quorum for the meeting under the present interim by-laws. A good discussion was held on what should be a suitable quorum for the Association. It was moved by Patrick Gilliland that 20% of the total membership is necessary for a quorum. Motion seconded by Roy McLean. Motion carried.
5. Lorne asked for approval of agenda. Moved by Don Drummond seconded by Terry Wilkie . Motion was carried. The question was asked if there were any additions to the agenda and Mary Elizabeth James asked that boat speeds and proximity to the shore line be discussed.
6. Report of the Nominating Committee of the whole board
Joes Crescent /Nelson Way Rhodena Bell
Porcupine Way Jack Hobbs
Lakeside Road Lorne Bowerman
Hardwood Ridge Ted Manning
Fairs Way and Lane Howard Stanley
Parsons Way and Lane Patrick Gilliland
Gord Chamberlain made a motion to accept nomination committee report Seconded by Connie Bowerman. Motion was carried.
7. Election of an auditor, after some discussion it was determined that we need an independent auditor to audit our books. A motion by Ken Potter that the auditor be appointed by the committee. Seconded by Roy McLean. Motion passed.
8. Appointment of bankers. Howard Stanley made a motion that the Patterson Lake Association will use the Royal Bank. This was seconded by Ted Manning. Motion carried.
9. Lorne mentioned that the Patterson Lake Association articles and by-laws were adapted from a number of lake associations with the Lower Beverly Lake Association being the main model. Meeting dates were discussed and it was left up to the executive to decide on meeting dates. Ken Potter and Kathleen Sullivan offered to work with Lorne on drafting our bylaws.
10. Insurance: Lorne stated that we had made inquirers regarding insurance for directors and third party liability. After some deliberation, Larry Heide made a motion that the executive look into insurance that they deem appropriate and make the decision. Seconded by Steve LeBlanc. Motion carried.
11. Report and discussion on the summer level lake survey. Joe Phillips mentioned concern about the lake levels and how it affects others on the lake. Arnie Stanzel mentioned using a rock or other such measuring device in place of the culvert measurement. Ted made a motion that the association executive proceed to research and find a good way to manage the lake as part of the association’s duties. Seconded by Patrick Gilliland. It was carried with 33 in favour, none opposed, and 2 abstained. Ted Manning moved, seconded by Mary Elizabeth James, that this meeting agrees with the Lake Association proceeding to with the Survey currently in progress. After considerable discussion, the motion was withdrawn on the understanding the further work needed to be done on the impact of retaining the 8″ of water during the summer. The meeting wanted to be consulted before the Township Council was asked to act on a request Leonard Echlin our counselor for Lanark Highlands made a suggestion that the Patterson Lake Association model themselves after the Dalhousie Lake Association and put in a proposal for funds from the municipal council before their annual budget and to check the council meeting minutes in regard to what Dalhousie Lake Association gets for funding. Leonard went on to mention that the Mississippi Valley Conservation’s mandate is water and the executive should do more research and find out what Mississippi Valley Conservation Authority can do for us.
12. Other Business: A Membership list was discussed and it was decided that when communicating by email, all distribution was to be blind copied. Heather Cross made a motion that the association executive keep the list and have the authority to get in touch with members but to not distribute the list except in accordance with the law. Seconded by Roy McLean. Carried. Mary Elizabeth James mentioned the boat speeds on the lake and safety of swimmers and the 30 meter rule for the boats from shore. Mary Elizabeth and Dorothy
Hobbs offered to write a note in the newsletter regarding rules and regulations. There was some discussion on having the Ontario Provincial Police patrol the lake and use the Purdon boat launch for access. It was moved by Ted Manning and seconded by Howard Stanley that OPP be contacted and informed that the Purdon boat launch could be used. The motion was carried with Lorne casting the deciding vote. There was concern expressed about the bringing in of invasive species by OPP water craft. The meeting felt that the Association will use their discretion in educating boaters and only call the OPP in extreme cases.
13. Motion by Doug Love seconded by Doug Cross to adjourn the meeting Meeting ended at 5:00 PM.