Minutes of June 13, 2009

Minutes of the Board of Directors Meeting

The Patterson Lake Association of Lanark Highlands

Watsons Corners Hall, Lanark Highlands ON
June 13, 2009

Present: Ted Manning, Howard Stanley, and Lorne Bowerman.
Regrets: Jack Hobbs and Rhodena Bell.
In Attendance: Colin Cleroux (Parsons Way) and Connie Bowerman (Lakeside Dr)

1. It was agreed by the Board members present to hold a meeting at the conclusion of the Lake Management Plan meeting, instead of June 20, 2009. Ted opened the meeting at 3:55 PM and welcomed Colin and Connie. He noted that we did not have an agenda. We would however follow our usual format. Members could add any items as they wished.

2. Lorne moved seconded by Howard that the minutes of October 28, 2008 be accepted as distributed. Carried.

3. Lorne moved seconded by Ted that we accept the Discussion Notes of the meeting on April 13, 2009. Carried.

4. Financial: Howard reported a bank balance of $1,386.72 as of May 31, 2009. He noted a particular problem of members paying their membership dues twice. The board decided the best way to handle this would be to credit the dues to future years. Howard will prepare a spreadsheet of who has paid and distribute to the Board
   Members to manage the collection process at their respective road association meetings. He has also received a request from a member for a financial report. After discussion, Howard moved, seconded by Lorne, that the audited Balance Sheet and Income Statement beavailable upon request. Carried.

5. Summer Event: After discussion, it was moved by Lorne and seconded by Howard that we consider any request for funding from the Summer Event Committee. Carried. The Summer Event Committee had held their first meeting prior to the LMP meeting. They were not in a position yet to know what funding was required.

6. Culverts: Ted outlined his discussions regarding the replacement of the culverts. The high spring water had damaged the existing culverts. The Township had said that they would replace the existing culverts with the same size and at the same level as the existing culverts. Apparently changes to the water level come under the Ontario Drainage Act, which was set up for draining land rather than water retention. As a result, any retention action requires the establishment of a project with considerable work and money. Ted reported that the Township may install a third culvert, higher than the other two to carry away surplus water in the spring and reduce the possibility of a washout. Ted said the MVC thought this was possible without going the project route. Lorne suggested that we document the culvert changing so we have the information available for the future.

7. The next meeting was set for July 18, 2009 at Howard’s, 632 Fairs Way. It was moved by Lorne and seconded by Howard that the meeting adjourn. Carried. The meeting adjourned at 4:30 PM.