MInutes July 11 2009

Meeting of the Board of Directors

Patterson Lake Association of Lanark Highlands

632 Fairs Way, Lanark Highlands, ON

July 11, 2009

In Attendance: Ted Manning, Lorne Bowerman, and Howard Stanley.

Regrets: Jack Hobbs and Rhodena Bell

1. Ted called the meeting to order at 9:00 AM. It was moved by Lorne and seconded by
   Howard that the circulated agenda be accepted. Carried.
2. Lorne moved seconded by Howard that the minutes of the last meeting be accepted.
   Howard noted that paragraph 5 was a duplicate. Lorne will remove. With the deletion, the
   minutes carried.
3. Financial: Howard reported a bank balance as of the meeting date of $1742.97. He also
   reported that we have 62 paid membership – 46 for the current fiscal year and 16 for the next
   fiscal year. Howard moved seconded by Lorne that the financial report be accepted. Carried.
   Howard mentioned that he had bought a “PAID” stamp as requested by the Auditor. Lorne
   presented a bill for payment consisting of $56.70 for stamps for the newsletter, $25.00 for
   newsletter copying, $75.00 for Watsons Corners Hall rental for the LMP meeting, $56.70 for
   stamps for the summer event mailing, $37.15 for laser labels, and $12.42 for envelopes. Lorne
   moved seconded by Howard that the bill be paid. Carried. Howard presented a bill for $23.41
   for the “PAID” stamp Howard moved seconded by Lorne that the bill be paid. Carried. Ted
   presented a bill for $14.79 for materials for the LMP meeting. Lorne moved seconded by
   Howard that the bill be paid. Carried. It was moved by Lorne and seconded by Howard that the
   membership fees for next year be set at $20.00 per property owner. Carried. Howard will
   prepare the yearly Income & Expenses and Balance Sheet and forward it to the Board for
   approval prior to the books being sent for auditing. Howard will provide a draft budget for next
   year.
4. LMP: Ted gave a summary of the LMP meeting held on June 13, 2009. He was quite
   pleased with the results and noted that it parallelled the issues that came up in the Otty Lake
   LMP. The discussion results have been put up on the website. Ted will prepare a briefing for the
   AGM about the LMP. He proposed that we select the most noted focus themes and that we break
   into discussion groups after the AGM with each group tackling a theme. He thought about one
   hour was needed for the LMP part of the meeting.
5. Summer Event: The Board was pleased with the progress of the planned picnic at the
   Purdon cottage grounds and complemented the Picnic Committee on their work. Lorne moved
   seconded by Howard that the proposed budget, which was circulated to the Board, be confirmed.
   Carried.
6. Newsletter: The next newsletter is proposed for August 15. The Picnic Committee have
   asked for space. Ted requested space as well for the AGM and LMP meetings. Howard wanted
   to make sure that receipts were included in the mailing. Lorne said that we are only missing one
   name from the property owners mailing list and that the list had 102 members. Lorne will edit,
   publish, and mail the newsletter. A discussion was held about emailing the newsletter but no
   decision was made.
7. Website: Ted thought that our opening page of the website needed more life. Lorne said
   that it had not been changed since it was started. A photo was suggested with menu items being
   overlaided. Ted will provide some photos. Lorne will make the changes.
8. Nominations: A discussion was held on nominations to the Board for next year. Ted and
   Howard confirmed that they were willing to served for another year. Lorne noted that he plans to
   retire and will seek a nomination from his road area. Ted will talk to Jack on his plans. It was
   thought that Rhodena should be nominated as she was the only logical person to represent her
   road area. Ted will talk to Rhodena. The Board strongly felt that all road areas should be
   represented and that members should attend. For the past year, we have had only a quorum of
   Ted, Howard, and Lorne. It was moved by Lorne and seconded by Howard that representatives
   ask an alternate to attend if they cannot make it. Carried.
9. AGM: The AGM is set for September 6, 2009 at the Watsons Corners Hall. Lorne has
   booked the Hall. As ususal, an Agenda will be included in the August newsletter mailing. Ted
   noted that about one hour at the conclusion of the meeting would be devoted to LMP discussions.
10. The next meeting of the Board will be held on September 6, 2009 at the conclusion of the
    AGM and LMP meetings. The purpose of the meeting will be to elect officers. There being no
    further business, Lorne moved seconded by Howard that the meeting adjourn. The meeting
    adjourned at 10:15 AM.